Create Accrual Objects - Accrual Engine (ACACTREE01)

You can use the following functions to process an accrual object:

Create Accrual Objects

Release, Pause, and Suspend Accrual Objects

Finishing Accrual Objects Prematurely

The screen for displaying and editing accrual objects has the following structure:

Tree Structure

The tree structure displays all selected accrual objects. The accrual objects are sorted by accrual object category and number.

You can define how the accrual objects are displayed on the screen. To do so, define your layout variant in Customizing for Accruals Management under Basic Settings  Technical Settings  Accrual Objects  Define Layout for Accrual Objects.

If you double-click an accrual object in the tree structure, the related data is displayed on the right side of the screen:

Reference Data

Under Reference Data, you can see the data that uniquely identifies an accrual object, that is, the accrual object category and number, as well as a descriptive text. You can also enter a person responsible for an accrual object.

Life, Parameters, and Account Assignments tab page group

Life

On the Life tab page, you define the life and thereby the validity period. The status of the accrual object is also specified here, for example, whether it is in process or was finished prematurely.

Parameters

On the Parameters tab, you can enter custom parameters for an accrual object. You must have defined and assigned these parameters in Customizing for Manual Accruals under Basic Settings  Applications of the Accrual Engine  Manual Accruals  Technical Settings  Accrual Object Categories  Assign Parameters to Accrual Object Categories.

Account Assignments

You can define additional account assignments for each accrual object on the Account Assignments tab. These can be passed on when you post the accruals for cost centers, profit centers, and so on.

Item Data

On the Item Data tab page, you classify an accrual object into individual accrual items. This means you create a separate accrual object for each combination of accrual type and ledger group. Each accrual item contains the total amount to be accrued and can contain a total quantity to be accrued as well. By entering the accrual method, you specify how the accruals are to be calculated.

You see more information for an accrual item by choosing Choose Accrual Item or by double-clicking it. The system displays the data for the calculated and posted accruals as well as for any uploaded amounts for this accrual item will be displayed on the tab pages for the accruals.

You can use this tab page to change the view, and, for example, hide fields that you don’t need. To do this, choose Select Layout   Change Layout in the tab page toolbar.

Accruals

When you select a specific accrual item in the tree structure, the system displays the calculated and posted accruals on the following tab pages:

Calculated Accruals

The accruals that the system calculates are displayed on the Calculated Accruals tab. The system uses the specifications on the Item Data tab page for the calculation. These are always calculated accruals. You cannot tell from the overview whether an accrual has already been posted. This information is available on the Postings tab page.

Before saving, you can run a simulation for an accrual item in create mode or change mode for an accrual item by choosing Check and Simulate. These simulated accruals are not saved in the database. The data is only saved when you save an accrual object.

Postings

On the Postings tab page, you can see the accruals that have been posted for an accrual item. In this overview, you can see all postings performed for a specific accrual item (including the reversal postings, for example).

The posted accruals do not have to match the calculated accruals. You determine when accruals are posted by defining the posting run. There you specify when an accrual run is to take place. For example, you can group several calculated accruals into a single posting.

Accounts

On the Accounts tab page, you can see the accounts derived from the account determination for the accrual postings for an accrual item. If you have defined all postings for an accrual type, the accounts to be posted to are displayed for all posting types (opening posting, periodic posting, closing posting).